Programs

Snorkeling the Great Barrier Reef in Australia. Engaging with Fijian kava ceremonies. Exploring the startling beauty of New Zealand's Milford Sound. Stepping to the edge of the world in Antarctica. This is why many alumni call our programs the single most influential experience of their university careers.

About

For over 40 years, AUIP has been providing programs that combine rigorous academic study with opportunities for experiential learning. Learn about our passionate team, our unwavering commitment to international education, and our long-term partner universities nationwide.

Alumni

Upon returning home, you've joined a special community of individuals committed to international cooperation and understanding with an increased respect and appreciation for other cultures and environments. We want to stay in touch with you and help you continue making the most of your international experience.

Faculty

Whether you’re new to international education or have led dozens of programs abroad, our team can support you in your faculty-led endeavors. From assisting with the development of a customized program to providing you with pre-departure tools, we handle the full scope of your needs.

Parents

As a parent, we know you are concerned about your student going abroad. We are here to help you obtain the necessary information and reassure you with your student’s decision to study abroad. Study abroad advisors at your student's campus can provide university-specific details in relation to their AUIP programs.

Students

Studying abroad is a major, life-changing opportunity, but endless questions exist in the process of heading overseas. Understand the benefits of studying abroad with us, prepare for your international experience, and ensure your dream becomes a reality.

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AUIP Alumni Photo Contest

Do you have thousands of photos from your study abroad program? Well, time to pick the best ones because AUIP annually hosts the AUIP Photo Contest as a chance for alumni to share photos and be entered to win prizes.    
  • AUIP hosts the contest in August/September each year.
  • All AUIP alumni are eligible to enter.
  • The contest is hosted on our Facebook page. To view previous entries, like our Facebook page and check back for this year’s contest updates and instructions.
  • Full details on the 2015 AUIP Photo Contest: Pacific Wanderers are available here.

Social Media

Social media outlets have been established to both help you prepare for your trip and to keep you connected with your new friends at the conclusion of your program. Click on the social media icons at the top or bottom right of our website to follow us on the various outlets to gain more information.

Reverse Culture Shock

Many people expect to experience culture shock when they study abroad, but fewer people are prepared for the challenges of re-entering their own culture on their return home. You may expect to be able to pick up exactly where you left off when you went away, but you find that family and friends have changed and things have happened since you’ve been gone. Likewise, you have grown as a result of your study abroad with new skills and viewpoints that may not be recognized or appreciated by others.   This re-entry process is known as reverse culture shock. You may naturally feel frustrated, left out, or misunderstood during this re-entry time. The key point to remember during this process is that it's an entirely normal part of the study abroad experience and a large percentage of students go through it.   Like culture shock, reverse culture shock also has predictable stages that most people will go through. Initially after returning home, most people will feel a sense of euphoria, or at least relief, about being back. You may feel happy to see your friends and family again, and enjoy sharing stories and catching up on news from home. This phase varies in length but it generally ends with the realization that others are perhaps not as interested in your stories and experiences as you had hoped. This can lead to feelings of frustration, irritation, alienation, and loneliness. You may yearn to get abroad again, and as soon as possible.   Gradually these negative feelings will subside and you will become accustomed to life at home again. However, things will never be exactly as they were before your study abroad, given yours experiences likely changed your beliefs, values, or goals. This can be positive if you are prepared to integrate what you’ve learned while abroad into your home environment.   Here are some suggestions for ways to prepare for re-entry and to minimize the impacts of reverse culture shock after you return home:
  • Allow yourself time to reflect on your experiences and how they may have changed your own beliefs and values. Don’t be hard on yourself if you feel frustrated or irritated soon after arriving home.
  • Don’t expect to fall effortlessly into old routines and relationships. You have changed and so have others at home, so you’ll need to readjust some ways you previously did things.
  • Try not to be critical of your home country, or to compare your home and study abroad countries soon after returning home. Remember that you are in a transition phase and your views will become more balanced with time.
  • Connect and share experiences with other study abroad alumni who have also returned home (see Social Media above). This may help you understand that you are not alone and that others are sharing similar frustrations.
  • Keep yourself busy with new opportunities. After experiencing so many exciting and new things overseas, you may feel bored at home, which will only fuel discontent. Seek out new hobbies, friends, and jobs that build off of your growth that resulted from study abroad.
  • Be realistic in how fascinated everyone else will be in your experiences. They may be interested, but is asking them to look at all 1,597 of your photos really reasonable?
  • Consider keeping a journal of your thoughts and ideas to reflect on how you’ve changed and what issues are challenging.
  • And, definitely keep in touch with your new friends from overseas.

AUIP Marketing Internship



Have you returned from an AUIP program excited to share your experience with others? Do you want to assist students in the process of selecting, applying for, and heading on a study abroad program? If so, you’re just the person we’re looking for to serve as a Marketing Intern at one of our partner universities. Benefits
  • Strong internship experience to develop career skills and relationships
  • Wherever possible, internship or independent study credit at your university
  • Knowledge of marketing, communications and international education fields
  • Extensive public speaking experience and skills
  • Networking and mentoring from professionals
  • Assistance developing resume
  • A stipend from AUIP and potential for earning gift cards or freebies
  • Preference for future AUIP in-country interns
Eligibility
  • Must have completed an AUIP program
  • Currently be enrolled in an undergraduate, graduate, or doctoral program at a partner university
  • Be in good academic and judicial standing
Responsibilities Application process
  1. Complete the 2017 AUIP Student Marketing Internship Application.
  2. Submit an updated résumé.
  3. Be available for a phone and/or Skype video interview.
  4. Submit the completed application and signed contract by the relevant deadline. Submit the documents as attached Microsoft Word or PDF documents to BrocheAroe Fabian at marketing @auip.com.
Application deadline
  • 2017 Student Marketing Internship: February 1, 2017 @ 5 p.m. EST

Employment Information



Has your study abroad experience instilled in you a passion for international education that you want to pursue as a career? Or are you yearning to return to the Oceania region? Thankfully, a host of resources can help you in the search process. Please use the following links to jump to the sub-section of interest:

International Education Job Opportunities

The following sites provide listings of international education job openings:

International Education Conferences

Attending an industry conference provides an invaluable opportunity to learn more about a career in international education and meet professionals in the field. AUIP recommends these conferences:
  • The Forum on Education Abroad: Annual conference held in March or April, in addition to regional conferences throughout the year.
  • NAFSA: Annual conference in late May/early June, in addition to regional conferences throughout the year.

Working in Oceania

Have you caught the travel bug and would like to work in Oceania? A working holiday visa provides the chance for U.S. citizens under 30 to spend up to one year traveling and working in Australia or New Zealand. For more information, visit:

Jobs with AUIP

Alumni often contact us asking for opportunities to work with AUIP. With a small, dynamic staff, we seek skilled individuals willing to work in a cohesive, team-oriented environment. Open positions are posted on the international education listserv SECUSS-L and on the New Zealand employment website, SEEK.  

Meet the Team

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Kevin Arscott

Director

Email: kevin@auip.com

Phone: +64.3.359.1491

Cell: +64.27.226.1851

Biography:

Kevin is a qualified charted accountant and member of the New Zealand Institute of Chartered Accountants. He has been involved in various industries ranging from manufacturing to media and tourism. Kevin became a Director of AUIP in 2008 after seeing the unique educational study abroad opportunities AUIP offers to students. Kevin has a passion for exploring new educational adventures and activities which provide life-changing, cultural, academic and extracurricular activities for students. His passion has grown to such an extent that you will often see Kevin experiencing AUIP's study abroad programs - and often asking more questions than the students! Kevin also lectures on our business programs.

Personal Information:

Favorite travel destination: Italy

Favorite program activity: tbd

Top travel tip: Don't be late for the bus!

Favorite outdoor activity: Swimming in tropical (warm!) waters

Education:

Chartered Accountant (CA), New Zealand Institute of Chartered Accountants
Bachelor of Commerce, University of Otago, Accounting and Information Systems

Expertise:

Accounting
Contracts
Insurance

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Stephen Astor

Director

Email: stephenastor@hotmail.com

Phone: +64.3.323.5001

Biography:

Stephen, a father of two, is originally from New York but has lived in Christchurch, New Zealand for the last 18 years. As well as being a Director of AUIP, he is also a U.S. Certified Public Accountant and Portfolio Manager. Stephen also lectures for AUIP business programs.

Personal Information:

Favorite travel destination: Australia’s Sunshine Coast

Favorite program activity: Fox Glacier hike

Top travel tip: Travel light and stick to the airline luggage restrictions

Favorite outdoor activity: Golf and relaxing in hot pools

Education:

C.P.A., The City College of New York, Accounting
B.A., The City College of New York, History

Business Interests:

Stephen Astor CPA Limited
STUDY PROGRAMS ABROAD LIMITED

Expertise:

Charted Accountant
Contracts
Insurance

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Brigitte Schuhmacher

Program Coordinator

Email: brigitte@auip.com

Phone: +64.3.377.4644

Biography:

Brigitte was born in Germany but has lived in New Zealand for over 23 years. She loves to travel around the country, especially the northern part of the South Island (Marlborough Sounds, Nelson, and Abel Tasman). Brigitte has worked in international and domestic education for the past 14 years and has previously worked in the hospitality industry in New Zealand and Canada. She arranges logistics for the in-country programs.

Personal Information:

Favorite travel destination: Grožnjan, a small Istrian town in Croatia, a truly artistic beehive. It lives and breathes art with a labyrinth of little streets.

Favorite program activity: Abel Tasman National Park (kayak and walk) - the best of everything in the finest coastal National Park in New Zealand

Top travel tip: Wear sunscreen every day, in all weather and in every season. It should have a sun protection factor (SPF) of at least 30.

Favorite outdoor activity: Mountain biking and walking along the beach

Expertise:

Logistics
Customer care

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Amy Goodbehere

Program Coordinator

Email: amy@auip.com

Phone: +64.3.377.4644

Biography:

Originally from Palmerston North, NZ, Amy moved to the big cities of Australia and the UK for 8 years to travel, meet weird and wonderful people, and advance her Finance and Events careers before moving back to her home country in 2013. Growing up, she shared her home and family with exchange students from all over the world, and more recently, lived in both the crazy scene of Queenstown and the tiny village of Aoraki/Mt Cook, where she was working as an Event Coordinator for a big hotel. She has developed a passion for sharing the amazing parts of our world with people from all walks of life. She loves to organise EVERYTHING and see everyone having a great time, so is looking forward to seeing the smiling happy faces of those coming to experience Australia and New Zealand in the near future.

Personal Information:

Favourite Travel Destination: There are so many! City of Budapest in the winter; beaches of the Far North of NZ in the summer.

Favourite Program Activity: Hobbiton.

Top Travel Tip: Leave at least one day free to wander, some of the best adventures are unplanned.

Favourite Outdoor Activity: Kayaking on clear calm waters.

Education:

B.A. Classical Studies and Philosophy, Massey University
Certificates in Tourism & Hospitality and Visual Arts

Expertise:

Event Management
Customer Care
Communication and Relationship Building
Finance

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Karla Holloway

Program Coordinator & Marketing Designer

Email: karla@auip.com

Phone: +64.3.377.4644

Biography:

Karla is a graduate of the University of Southern California and a Colorado native. Her passion for international travel and discovering/exploring new cultures began while working on her undergraduate degree and having the opportunity to study abroad for two semesters in New Zealand and The Netherlands. Her other interests include surfing, water skiing, hiking and photography.

After a recent relocation from the United States to Christchurch, Karla is excited to begin her career journey with AUIP and inspire and assist all students in discovering and creating their own study abroad travel experience!

Personal Information:

Favorite travel destination: Camel trekking through the Sahara

Top travel tip: Bring the best walking shoes possible. Your feet will thank you later. And keep a copy of important documents and extra cash separate from the originals in case anything gets lost or stolen

Favorite outdoor activity: Black water rafting in the Waitomo Glowworm Caves

Education:

A.A., Academy of Art University, Interior Architecture & Design
B.A., University of Southern California, Communication

Expertise:

Marketing
Logistics
Customer Care
Communication

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Kirsty Hole

Program Coordinator

Email: kirsty@auip.com

Phone: +64.3.377.4644

Biography:

Kirsty is a native Kiwi and a graduate of the University of Auckland. For the past 15 years she has traveled the world working in the ski industry and has recently moved to Christchurch. She has a real passion for the outdoors and loves skiing, mountain biking and the ocean. Kirsty is excited to start her career at AUIP in order to assist with their vision to promote global sustainability. She will be working with the logistics team.

Personal Information:

Favorite travel destination: The small coastal towns of Vietnam.

Favorite program activity: Yet to be discovered!

Top travel tip: Always have a plan, and always be ready to change it.

Favorite outdoor activity: Scuba diving

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Helen Beumelburg

Operations and Programs Manager

Email: helen@auip.com

Phone: +64.3.377.4644

Cell: +64.21.029.40805

Biography:

Helen is a native New Zealander who started her career as a qualified Food Technologist. After 2.5 years backpacking through Australia, South East Asia and Europe, and teaching in Japan, she developed a passion for travel, cultural diversity and international education. After returning to New Zealand, Helen gained 15 years experience in education program management and development. Helen’s life-changing international experiences have driven her to facilitate these experiences for others. Her other passion is competitive table tennis.

Personal Information:

Favorite travel destination: Juara Beach, Tioman Island (especially after trekking through
the jungle)

Favorite program activity: Yet to be discovered!

Top travel tip: Pack a cake of laundry soap, a twisted elastic washing line and some quick-dry
clothing and you’ll always have something clean to wear.

Favorite outdoor activities: Mountain biking, running, caravanning, hula hooping

Education:

B.Tech., Massey University, Food Technology majoring in Marketing and Product
Development

Expertise:

Academic liaison
Program management
Relationship building and communication
New program development
Continuous improvement

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Mary Ogburn

International Programs and Development Director

Email: mary@auip.com

Phone: +64 3 377 4644

Cell: +64 27 584 3872

Biography:

Originally from Southwestern Virginia, Mary has earned a bachelor’s degree in French and a master’s in Higher Education Administration, studying abroad several times along the way in France, Italy, and Germany. After a year of teaching English in the French Alps, Mary began working in study abroad in 2008 at Virginia Tech, where she helped facilitate AUIP faculty-led programs to Australia, New Zealand, Fiji, and Antarctica. She has since worked with international programs at Boston College, Wellesley College, and Boston University, and has been an active member of the Boston Area Study Abroad Association.

Personal Information:

Favourite travel destination: Anywhere with mountains, from the Blue Ridge Mountains in Virginia, and now to the Southern Alps of New Zealand!

Favourite program activity: Swimming with hundreds of Dusky dolphins.

Top Travel tip: Pack your bags, and then take out half!

Favourite outdoor activity: Backpacking or hut-to-hut hiking

Education:

B.A., College of William and Mary, French
M.A., Boston College Lynch School of Education, Higher Education Administration

Expertise:

International education leadership
Program development
Institutional relations
Assessment

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Caralyn Purvis, Ph.D.

Academic Affairs Manager

Email: caralyn@auip.com

Phone: +64 3 377 4644

Biography:

Originally from the North East of England, Caralyn traveled to New Zealand to discover her family heritage. One there, she was hooked on the beauty of the South Island and the wonderful people, resulting in a permanent move! Caralyn completed her undergraduate study in the UK, qualifying as a Speech Pathologist, and went on to complete her doctoral studies in New Zealand. Her research has allowed her to travel extensively, most recently undertaking a Postdoctoral Fellowship in Canada. Caralyn also spent multiple summers working at a performing arts camp in Massachusetts where she oversaw all aspects of waterfront safety and instruction. Caralyn has a passion for education and the outdoors, and is thrilled to be working with AUIP in combining both.

Personal Information:

Favourite travel destination: The mountains of the Canadian Rockies - in summer or winter they are always stunning.

Favourite program activity: Yet to be determined.

Top travel tip: Push yourself out of your comfort zone and immerse yourself in culture and surroundings of the country you're visiting. Even if you're travelling as a group take the opportunity to speak to the locals, and gain some local knowledge.

Favourite outdoor activity: Trail running in the hills and mountains.

Education:

B.Med.Sci. (Hons), University of Sheffield, Speech Science
Ph.D., University of Canterbury, Education

Expertise:

Academic facilitation
Applied and pure research
Communication
Risk management
Project management

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Samantha Low

Program Coordinator

Email: samantha@auip.com

Phone: +64 3 377 4644

Biography:

A local Cantabrian, Sam joined the AUIP team in 2016 and assists the Logistics team with coordinating the study abroad programs and provides crucial office support for the entire team. A former travel agent, she is an avid equestrian who can be found at horse events on the weekends.

Personal Information:

Favorite travel destination: New York City

Favorite program activity: Sydney Harbour Bridge Climb

Top travel tip: Those socks and underwear that you wash in the bathroom sink dry a lot faster if you wring them out, lay them flat on a bath towel, roll it up into a sausage, and dance a jig on top

Favorite outdoor activity: Horse riding and BBQing with friends

Expertise:

Travel Logistics
Office Administration

AUIP in the News



Various news outlets highlight AUIP programs and students from time to time. Here is recent coverage:

Post-Program



Post-Program



We are pleased that you will be joining us on an AUIP affiliated study abroad program this year. This purpose of this section is to provide you with the resources you need to get ready for your study abroad experience. We have outlined the tasks you need to complete: Please note that some of these materials are password protected. The username and password will be emailed to you. You can also email AUIP (info@auip.com) for this information at any time.

Immediately

Program Handbook

The AUIP Program Handbook is designed to provide you with information you need to successfully and safely complete your study abroad experience. Information contained within the Handbook includes:
  • Pre-departure checklist
  • What to expect
  • Making travel arrangements
  • Important health and safety information
  • Packing list
  • Entry requirements (such as visas)
  • Academic and conduct policies

Forms

Please complete, sign and return to your Faculty Leader: Note: Students cannot be officially accepted on the program unless they have signed Form 1 (all students) and Form 2 (Fiji students).

Special Accommodations or Requirements

Please inform your Faculty Leader in writing if:
  1. You need special accommodation(s) because of a documented disability.
  2. You have any special dietary or other requirements.
  3. You have any medical conditions that might affect your participation in some part of the program. All activities are optional and we can make alternative arrangements if you are unable to participate in certain parts of the program.

Passport

Make sure that your passport is valid for travel to the country or countries that you will be visiting. Consult the U.S. Department of State Consular Information Sheets for details. Note that students who are not U.S. citizens may have additional visa requirements and should ensure they leave plenty of time to apply for these.

Social Media

Social media outlets have been established to both help you prepare for your trip and to keep you connected with your new friends at the conclusion of your program. Click on the social media icons at the top or bottom right of our website to follow us on the various outlets to gain more information.  

Eight Weeks Before Departure

Pre-Departure Orientation

All students enrolled on a program must view the online AUIP Pre-Departure Orientation prior to departure.

Medical and Dental Check-ups

Obtain medical and dental check-ups, and order sufficient prescription medications for the entire program.

Group Flights

If your university is offering a group flight for your program, this flight can be booked online or over the phone with STA Travel. There are many advantages to booking the group flight, including traveling with the group, taking the group transportation to the accommodation upon arrival, processing your ETA Visa (if traveling to Australia), and having access to a 24/7 assistance number while traveling. STA can also assist with booking your domestic flights and provide alternative options for flights if you wish to pursue independent travels outside of the program dates. To book your flights, please follow this procedure:
  1. Online: Click on the STA group flight portal link provided by your faculty leader and review the group flight itinerary and information. Click “Request a Quote” to access the reservation form. Please note that submitting this form does not finalise your booking; STA will contact you within 24 hours to confirm pricing and collect payment information.
  2. By phone: Alternatively, you can call STA at 877-777-8717 Monday to Saturday between 6am-7pm and Sunday 8am-7pm Pacific Standard Time to make the booking over the phone. Be sure to identify yourself as going on an ‘AUIP Program’ as well as your university, program dates, and country where you will be traveling to ensure they locate the correct group flight. Please have your payment and passport information ready, as they can book the ticket while you are on the phone.
  3. STA Travel offers two payment options. You may either pay in full at the time of booking, or pay a deposit and then a final payment before their final deadline. If you choose the deposit option, it is your responsibility to contact STA before the final payment deadline to arrange final payment.
Flights are subjects to availability, so it is recommended that you book as early as possible, as some flights could book out prior to the deadline. Deposits must be paid by the date listed on the STA website to secure a seat. If you decide to make independent travel arrangements, you will need to ensure that your arrival and departure times coincide with the program itinerary. Note that AUIP arranges ground transportation for students who book the on the group flight only. If you are traveling to Australia, you need to obtain an Electronic Travel Authority (ETA) visa in advance. Non-US citizens may require additional visa documentation for the locations of travel, and must work with their local consulate or authority to obtain any required visas in advance of the program.

Four Weeks Before Departure

U.S. Department of State Travel Registration

Register online with the U.S. Department of State Smart Traveler Registration Program (STEP). Registration allows you to record information about your upcoming trip abroad so that the Department of State can assist you in case of an emergency. When registering, in the form fields where it asks for local contact information, insert the following information: American Universities International Programs, Ltd. P.O. Box 3771 Christchurch 8140 New Zealand Phone: +64.3.377.4644 Email: info@auip.com

Consular Information Sheets

All students are required to review the U.S. Department of State Consular Information Sheets for the country or countries they are due to visit. Consular information sheets contain entry/exit requirements, health and safety information, important political announcements, threat of terrorism, and any travel warnings of which you should be aware. Please click on the link for the country or countries you will be visiting. Consular Information Sheets are updated regularly so please check these links on a regular basis.

Course Reading Packets

When informed by your Faculty Leader that your Course Reading Packet(s) are ready to order, please follow these instructions:
  1. Click here to visit the Bel-Jean website.
  2. Indicate the course reading packet(s) you require (e.g., AUIP New Zealand and AUIP Fiji) by ticking the box(es) beside the programs you will be attending.
  3. After you have placed your order, you will receive an electronic invoice via PayPal.
  4. Once your payment is confirmed, your packet will go out via regular United States Postal Service unless you request otherwise.
  5. You should also receive a compact travel version of the Program Handbook with your Course Reading Packet(s), which you should bring with you on your program.

Pre-Departure Lectures

All students enrolled in a Fiji program should view these lectures before the start of the program. Pre-Departure Lectures - Fiji

Pre-Departure Culture and Geography Quiz

Prior to departing the U.S., you must complete the Pre-Departure Culture and Geography Quiz (found in the Course Reading Packet) for each program you will attend. The quiz is typically due on day 1 of the program, unless your Faculty Leader has informed you otherwise. Note: Students traveling to Fiji must watch the three one-hour pre-departure lectures (see above) to complete the Fiji Pre-Departure Culture and Geography Quiz.

Packing Your Suitcase

These forms contain a checklist of items to pack for each program. Suggested Packing Lists:  

Post-Program



All students enrolled on an AUIP program must view the pre-departure orientation prior to departure.

AUIP Pre-Departure Orientation

Additional pre-departure orientation for students going to Fiji

Important Notice: New Zealand Programs

Depending on your  itinerary in New Zealand, you may stay at one or two accommodations that do not provide bed linens free of charge. Check with your faculty leader to see if your program is staying at places where bed linens are not included. If you are on such a program, you will need to choose one of the following options:

  • Bring a sleeping bag (with a temperature rating for cool climates); OR
  • Pay for linen at a cost of approximately $35. (This fee is not covered in your program cost so you will need to pay portions of this $35. directly to each of the accommodations that do not provide linen free of charge.) 

Optional Preparation

Health and Safety Abroad

Dr. Frank Gillingham, medical director for HTH Worldwide compiled a YouTube video series to help study abroad students prepare for their experience. The series covers how to address, avoid or manage a number of issues, including: prescription drugs, mental illness and jet lag. For more information please visit:

http://www.youtube.com/results?search_query=Dr.+Frank+Gillingham+HTH&aq=f 

Sara's Wish Foundation

The aim of this video is to make you aware that having good information is key to your having a safe journey.

To find out more about Sara's Wish Foundation please visit: www.saraswish.org 

Post-Program



The health and safety of all students studying abroad with us is of the utmost concern. The following steps are administered to ensure the health and safety of your student.

Experience

For over 30 years, we have been providing programs with a proactive, detailed risk management structure. Our staff members have years of industry experience focused specifically on faculty-led programs and deliver special attention to the health, safety, and overall well-being of your student.

Risk Management Systems

AUIP has a structured approach to risk management with the implementation of annual safety reports, supplier audits, and hazard identification and risk management strategies. Additionally, we have a specific risk management plan for each program activity requiring additional strategies above and beyond AUIP's general risk management strategies and protocols. Staff are required to fill in a report for any accidents occurring during program time. The reports are kept on file in an accident register and used to evaluate and improve the safety management plan. These systems enable us to protect and enhance the student experience.

Emergency Action Plan

We have an Emergency Action Plan (EAP) in place for each of our study abroad programs. The EAP is described in the Program Handbook as well as during the in-country orientation. The EAP is reviewed on an annual basis.

Safety Reviews

AUIP conducts regular safety reviews and site visits on all program destinations and suppliers. We also undergo a systematic risk management audit on our own practices and systems provided by a third-party specialist of international education health, safety, and security.

Pre-Departure Orientation

Each student is required to complete a pre-departure orientation prior to departing the U.S. To watch the pre-departure orientation, visit Before Departure.

Note: you will need to enter a username and password to watch the orientation. Please email info@auip.com and ask for these details.

In-Country Orientation

At the beginning of the program, all students must participate in an onsite in-country orientation. Information covered during the in-country orientation includes:

  • Expectations
  • Emergency contacts
  • Emergency Action Plan
  • Travel safety tips
  • Travel health tips
  • Local information

Program Handbook

Each student is provided with a Program Handbook. This handbook gives students all the information they need to successfully and safely complete their study abroad experience. Information contained within includes:

  • Pre-departure checklist
  • What to expect
  • Making travel arrangements
  • Important health and safety information
  • Emergency contacts
  • Entry requirements (such as visas)

All participants (students, faculty, and staff) must familiarize themselves with this handbook before departing the U.S.

24-Hour Support

We provide each program with 24-hour support for its duration. The Emergency Information Card distributed during in-country orientation provides students with these contact details. For the program-specific 24-hour support contacts, visit Security & Emergency Information.

Government Travel Advisories

We monitor world news, including State Department Travel Advisories, on a regular basis and will inform our students, their families, and our university partners accordingly. We will not send students or allow students to remain on programs where we have been advised through U.S. Department of State travel warnings that their health or safety is in jeopardy.

All students are required to review the U.S. Department of State Consular Information Sheets for the country or countries they are due to visit. Consular information sheets contain entry/exit requirements, health and safety information, important political announcements, threat of terrorism, and any travel warnings of which you should be aware. Please click on the link(s) below for the specific country or countries:

Argentina 
Australia 
Fiji 
New Zealand 

All students are also required to register with the U.S. State Department of State at:

https://step.state.gov/step/

Post-Program



24-Hour Support Contacts

AUIP provides 24-hour support throughout the course of a program. In case of any emergency, please call our office on: 011.64.377.4644 Note: '64' is the New Zealand dialing code, '011' is the code used to make an international call from the U.S. If you cannot reach someone at our office, please call these AUIP staff phone numbers in order: 011.64.27.584.3872 011.64.21.029.40805

Country Information

Please use this section to identify contact information for programs in the following countries:

Argentina/Antarctica

Emergency Services Police Tel: 101 Fire Tel: 100 Medical Tel: 107 The above numbers are for callers in Argentina. U.S. Embassy (Buenos Aires) Tel: 011.54.11.5777 4533 or 011.54.11.4514.1830 (for callers in the United States) Web: http://buenosaires.usembassy.gov

Australia

Emergency Services Police Tel: 000 Fire Tel: 000 Medical Tel: 000 The above numbers are for callers in Australia. U.S. Embassy (Canberra) Tel: 011.61.2.6214-5600 (for callers in the United States) Web: http://canberra.usembassy.gov

Fiji

Emergency Services Police Tel: 917 Fire Tel: 911 Medical Tel: 911 The above numbers are for callers in Fiji. U.S. Embassy (Suva) Tel: 011.679.331.4466 (for callers in the United States) Web: http://suva.usembassy.gov

New Zealand

Emergency Services Police Tel: 111 Fire Tel: 111 Medical Tel: 111 The above numbers are for callers in New Zealand. U.S. Embassy (Wellington) Tel:  011.64.4.462.6000 (for callers in the United States) Web: http://newzealand.usembassy.gov

Post-Program



AUIP assists universities with developing and implementing their own short-term, faculty-led study abroad programs. The goal is to provide faculty and international office staff with everything that is needed to run successful programs, from concept development and student recruitment to faculty and student preparation and in-country logistics.

Benefits for faculty

  1. AUIP provides all in-country service needs and logistics, as well as supporting student recruitment efforts. This means faculty can focus on academics and student learning outcomes, rather than logistics or marketing.
  2. Faculty maintain control of the academic rigor of the programs, ensuring that students' experiences match or exceed your expectations for the course.
  3. AUIP helps faculty prepare, develop, and run programs that are tailored to your own individual academic interests and needs.
  4. AUIP helps faculty access an established network of contacts in the host country that can provide opportunities for new research and teaching partnerships and grant opportunities.
  5. Faculty do not have to create your own set of logistical and risk management procedures, as AUIP has already developed these through years of experience.

Benefits for your department or school

  1. Your department or school will retain credit hours and associated tuition revenue.
  2. The program can help promote your department or school to other students on campus, raising its profile and potentially increasing enrollment in your campus courses as well.
  3. You can promote and feature your students, faculty, and programs as ways that you are helping to internationalize the campus, a goal increasingly pursued by most universities.

Work on your own or with a consortium

If you have already have a specific academic program in mind, AUIP can help you develop your course content and make your syllabus come to life through a unique and tailored itinerary. If this sounds like your type of program, please visit Customized Faculty-Led.

In addition, we provide the opportunity to join with another university or universities in a consortium model if you wish. Each university offers their own course credit but students and faculty travel as a single group during the program. We currently have consortia that focus on Sustainability (Antarctica, Australia, Fiji, and New Zealand), Journalism (Australia), and Sustainable Business (Australia and New Zealand). The advantages of such as model include:

  1. Program fees for students are minimized because fixed costs such as coach transportation and guest lectures can be spread out across a higher number of students (i.e., by working as a collective, more cost-effective student group sizes can be ensured).
  2. The potential for long-term growth and sustainability of the programs increases, because individual universities can continue to offer the course even during times of low enrollment.
  3. The programs offer a conduit for institutional and faculty collaboration, including opportunities for team-teaching and research with colleagues from other consortia universities.

AUIP Services

AUIP's goal is to relieve faculty of as much as possible of the workload associated with study abroad, so that you can focus on your students and maximizing their learning experience. AUIP provides all in-country logistics and the delivery of services such as accommodations, transportation, field excursions and activities, and classroom and field instruction. But our services extend well beyond logistics, and we can also provide:

  • Syllabi templates, suggested course readings, and assessment models that faculty can adapt to develop their own curriculum 
  • Faculty Handbook and pre-departure orientation, including health and safety training
  • Risk management materials including a recommended Emergency Action Plan
  • Marketing materials such as a dedicated website for your program, high quality publicity materials, and on-campus recruitment
  • Student pre-departure preparation including Program Handbook and orientation
  • A recommended in-country orientation, including a health and safety briefing

 

Post-Program



The purpose of this section is to provide you with the resources you need to prepare for your study abroad program. We have outlined the tasks you need to complete: This section also contains: Please note that some of these materials are password protected. The username and password will be emailed to you. You can also ask Dr. Caralyn Purvis (caralyn@auip.com) for this information at any time.

Immediately

Faculty Handbook

All faculty and teaching assistants should read the AUIP Faculty Handbook thoroughly. A travel-sized version of this Handbook will be sent to you along with the Course Reading Packet.

Course Reading Packet

Please email our Academic Affairs and Student Safety Manager, Dr. Caralyn Purvis (caralyn@auip.com) your approval or suggested revisions of the Course Reading Packet, comprised of the quiz, modules, and readings. If AUIP does not receive your approval and/or your revisions by the requested time frame, we will assume that all material on file with AUIP is correct and ready for publication.

Syllabus

Please email AUIP (caralyn@auip.com) a copy of your syllabus, including course prefix and number, course title, number of credits, and faculty/instructor name and contact details.

Eight Weeks before Departure

Program Handbook

All participants, including students, faculty, and other staff, should familiarize themselves with the AUIP Program Handbook before departing the U.S. Please ask your students to read this document thoroughly, too. A travel-sized version of the Program Handbook will be sent to participants with their Course Reading Packet.

Forms

All program participants, including students, faculty, staff, and spouses, must complete, sign, and return to you the following forms from the AUIP Program Handbook: Note: Students cannot be officially accepted on the program unless they have signed Form 1 (all students) and Form 2 (Fiji participants).

Student and Faculty Emergency Information Kit (EIK)

The AUIP University Liaison will inform you of the deadline for returning your Emergency Information Kit (EIK) to AUIP. Faculty should also bring a copy of the EIK with them on the program. The EIK is comprised of:
  • Emergency Action Plan (Form C from the AUIP Faculty Handbook)
  • Copies of Form 1 - Waiver of Liability, Covenant Not to Sue and Indemnity (the relevant form - faculty, student, and accompanying individual - signed by all program participants) and Form 2 - Fiji Village Homestay Waiver and Assumption of Risk (signed by all Fiji students and faculty/staff) from the AUIP Program Handbook
  • Form A (Faculty Expectations and Responsibilities Form) from the AUIP Faculty Handbook
  • If applicable, Form B (Accompanying Partner or Individual Agreement Form) from the AUIP Faculty Handbook
Note: Please be mindful of the deadline for your EIK, as after this date, all program fees become non-refundable, and any student cancelling after this date will incur the full program fee. Bookings cannot be finalized until we receive this information. Any special requirements sent after this date may not be accommodated.

Health and Safety Case Scenarios

All faculty and teaching assistants should review this PowerPoint of Case scenarios of health and safety incidents for faculty and staff on study abroad. This is a great way to practice what you should do in case of an emergency.

Group Flights

AUIP offers faculty the service of arranging a group flight for your program through STA Travel. This group flight offers many conveniences, including locking in a competitive fare that you can provide for students as they are looking at the budget for the program, and helping the group’s travels go as smoothly as possible at the start of the program. While it is not mandatory that students book the group flight, please note that a minimum of 10 people must book the group flight in order for the group flight and fare to go forward. Also, note that any seats not booked by the STA deposit deadline will be released, so it is important to remind your students of the deadline. Please do not hesitate to contact AUIP if you have any questions about the group flight option. If you have opted for a group flight for your program, you will receive an email from AUIP with a link to the STA online form specific to your group and a “How to Book” PDF outlining the reservation process with STA Travel. Please share this information with all admitted students, encouraging them to consider booking the group flight and reminding them as needed of the deadline. STA will arrange for the ETA visa (if traveling to Australia) and can also assist with booking students’ domestic flights or alternate return dates if students wish to pursue independent travel. The following instructions are also available on the “Students” section of the AUIP website:
  1. Online: Click on the STA group flight portal link provided by your faculty leader and review the group flight itinerary and information. Click “Request a Quote” to access the reservation form. Please note that submitting this form does not finalise your booking; STA will contact you within 24 hours to confirm pricing and collect payment information.
  2. By phone: Alternatively, you can call STA at 877-777-8717 Monday to Saturday between 6am-7pm and Sunday 8am-7pm Pacific Standard Time to make the booking over the phone. Be sure to identify yourself as going on an ‘AUIP Program’ as well as your university, program dates, and country where you will be traveling to ensure they locate the correct group flight. Please have your payment and passport information ready, as they can book the ticket while you are on the phone.
  3. STA Travel offers two payment options. You may either pay in full at the time of booking, or pay a deposit and then a final payment before their final deadline. If you choose the deposit option, it is your responsibility to contact STA before the final payment deadline to arrange final payment.
Flights are subjects to availability, so it is recommended that you book as early as possible, as some flights could book out prior to the deadline. Deposits must be paid by the date listed on the STA website to secure a seat.

Four Weeks Before Departure

U.S. Department of State Travel Registration

Inform your students that they are required to register online with the U.S. Department of State Smart Traveler Registration Program (STEP). Registration allows you to record information about your upcoming trip abroad so that the Department of State can use assist you in case of an emergency. You should also be sure to register your own details on the STEP website. When registering, in the form fields where it asks for local contact information, insert the following information: American Universities International Programs, Ltd. P.O. Box 3771 Christchurch 8140 New Zealand Phone: +64.3.377.4644 Email: info@auip.com

Consular Information Sheets

All students are required to review the U.S. Department of State Consular Information Sheets for the country or countries they will visit. Consular information sheets contain entry/exit requirements, health and safety information, important political announcements, threat of terrorism, and any travel warnings for the region. Links to the consular information sheets can be found on the Students Before Departure. Please forward the website to your students.

Course Reading Packets

When notified by AUIP, please order your Course Reading Packet(s) from Bel-Jean in Athens, Georgia. Ensure that Bel-Jean know that you are a faculty member and they will provide your packet gratis. Faculty should receive:
  1. Course Reading Packet(s)
  2. Program Handbook (in travel-sized format)
  3. Faculty Handbook (in travel-sized format)
Please email your students the following set of instructions for ordering their Course Reading Packet(s):
  1. Click here to visit the Bel-Jean website.
  2. Indicate the course reading packet(s) you require (e.g., AUIP New Zealand and AUIP Fiji) by ticking the box(es) beside the programs you will be attending.
  3. After you have placed your order, you will receive an electronic invoice via PayPal.
  4. Once your payment is confirmed, your packet will go out via regular United States Postal Service unless you request otherwise.
  5. You should also receive a compact travel version of the Program Handbook with your Course Reading Packet(s), which you should bring with you on your program.
Please note that the course packets do NOT include the program syllabus. Please email a copy of your syllabus to your students and ask that they print a copy BEFORE leaving the U.S. Other options for Course Reading Packets are available if you would prefer to print the packets yourself or use digital rather than hard copies. Please email AUIP (helen@auip.com) to discuss these options.

Pre-Departure Lectures

All students that will attend a Fiji program should view three one-hour online lectures before the start of the program. Links to the pre-departure lectures can be found on the Students Before Departure. Please forward the web address to your students.

Pre-Departure Culture and Geography Quiz

If you are including the Pre-Departure Culture and Geography Quiz as part of the assessment for your course, be sure to inform AUIP that you would like to have it included in the Course Reading Packet and inform your students that they should complete it prior to departing the U.S. Most faculty make the quiz due on the first day of the program. Note: Students traveling to Fiji must watch the three one-hour pre-departure lectures (see above) to complete the Fiji Pre-Departure Culture and Geography Quiz.

Frequently Asked Questions

Please follow the Frequently Asked Questions link for the answers to many questions that we are frequently asked by prospective students. Please remember that if you have any questions that are not answered here, the AUIP team is always happy to help in any way possible. Please email AUIP (info@auip.com) for assistance.

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